Appointment reminders
Fewer no-shows, without calling every patient yourself.
Clinics, salons and service businesses lose hours to missed appointments. Violetline calls each customer the day before, confirms the time, and if they can’t make it, asks when suits them and notes it for you.
How it works
- 1
Start from the template
An appointment reminder agent is ready to use; add your clinic’s name and timings.
- 2
Add tomorrow’s list
Call each person one by one or as a small campaign.
- 3
See who confirmed
Summaries show who confirmed, who wants to reschedule and to when.
Starts from the ready-made Appointment reminder template inside Violetline.
A sample call
- AI agent
Namaste, main City Dental Clinic se AI assistant bol rahi hoon, yeh call record ho rahi hai. Kal subah 11 baje aapka appointment hai, kya aap aa payenge?
- Customer
Kal nahi ho payega, parso shaam ko ho sakta hai?
- AI agent
Theek hai, main clinic ko parso shaam ke liye bata deti hoon. Dhanyavaad!
Why businesses use it
Confirm or reschedule
The agent handles “I can’t come tomorrow” and asks for a better time.
Callbacks when asked
If they want a call later, it happens automatically at that time.
Any language
Hindi, English and 80+ languages; it follows the patient’s language.
Private by default
Recordings and transcripts stay in your account; data is hosted in India.
Questions
Can it book the new slot in my calendar?
It captures the new time in the call summary for your front desk to update. Direct calendar booking isn’t available yet.
How far ahead can I schedule calls?
You place reminder calls when you want; callbacks can be scheduled up to 14 days ahead.
Will people know it is an AI?
Yes. Every agent opens by saying it is an AI assistant and that the call is recorded. Calls only go to people who agreed to hear from you, inside calling hours (9 am to 9 pm).
Hear it call your own phone.
Set up your agent in a few minutes and try it free.
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